In addition to this, there are simple procedures that can be put in place to keep information safely and confidentially. This can be merely a password for the computer or one for individual documents requiring their own password protection. Regular backups of files and up to date virus protection are all good practice when it comes to security of information. A confidentiality statement by the freelance worker can also be helpful in demonstrating to clients that the issue of confidentiality has been considered and addressed.

Finally, having a dedicated workspace imparts a much more professional impression of a business and encourages routines with fewer distractions. Working from a kitchen table amongst clutter with very little space is not wise. As well as the danger of the spilt cup of tea, there is a lack of privacy if the work is being undertaken in a communal part of a house, where confidentiality cannot be maintained.

Since the introduction of personal computers, the role of the secretary or typist nowadays is less vital, and typing is now undertaken by anyone with access to a ‘qwerty’ keyboard.  There are many competent two-fingered ‘typists’ producing presentable documents and at reasonable speeds, but in the hands of the experienced secretary, the lengthy report or short letter can be produced with ease and with an eye for accuracy and detail.  When it comes to good presentation, or even the time-consuming production of large documents, these are tasks tackled more efficiently by the fully trained secretary, enabling the hard-pressed manager to get on with their day-to day business.

Good quality temporary staff benefit organisations in times of financial instability when many employers may be choosing not to fill vacant posts until the climate improves; however, this can present problems in dealing with the peaks and troughs of everyday workflow as well as staff illness and holidays.  An obvious source of temporary staff is recruitment agencies and employing temps means fewer overheads and less administration for the employer.  This is true of freelancers as well, who can also offer a high quality service but with greater flexibility.  They probably have their own premises to work from with their own equipment and as they charge only for the work actually undertaken, costs will be reasonable.  This is not always true of the agency temp who is usually hired for the day and may be at a loose end by the afternoon tea break.